// how to start
Start with one bounded workflow in production.
We pick the workflow that is actually creating operational risk, stand up the self-hosted operational core, and put that one workflow into production — scope agreed up front, before anything is built.
Small enough to ship, consequential enough to matter, and real enough to judge us on. You get a working system, not a document about one.
> scope --first-workflow
+ the workflow carrying the operational risk
+ systems behind it · migrate vs. integrate decided
+ what "done" means, agreed before we build
> deploy --target your_infrastructure
+ real work moving through it, in production
// how we work
Why we start small
A first engagement that tries to replace everything is how custom software projects die. One workflow in production tells you more about whether we are the right partner than any amount of planning would.
We do not attempt to replace everything at once. We pick the workflow where the operational risk actually sits — the one costing you time, margin, or compliance evidence — and we put that into production first.
We map the workflow, the systems behind it, and what has to migrate versus integrate, and we agree what "done" means. No open-ended discovery phase, and no surprises about what you are paying for.
We start from a proven self-hosted operational platform and adapt it around your jobs, parts, assets, documents, equipment, and compliance requirements. That is why a first workflow reaches production in months rather than years.
The measure of the first engagement is that real work moves through it — not a prototype, not a pilot nobody uses, and not a document describing what we would build.
// where it leads
The first workflow is step two of four
Mapping the operation comes first and costs nothing — it is how we both decide whether there is an engagement worth having.
Together we identify the critical workflow, the systems, the data, the owners, and the operational consequence of getting it wrong. This is where the scope gets agreed.
Stand up the self-hosted operational core and the first bounded workflow — in production, not in a slide deck.
Move the legacy data and connect the systems that have to remain, without a rip-and-replace cutover.
Add customer-specific workflows, equipment data, and reporting — then keep owning it as the operation changes.
// what this looks like in practice
From 15 Monday boards to one operational system
A Washington, DC-area aerospace parts broker and repair-management (MRO) shop ran its operation across fifteen Monday boards holding roughly 14,000 line items, a 1.6 TB document store, and a library of hand-built templates. We deployed a proven operational foundation, migrated that data, and extended the platform around their warehouse, document, labeling, compliance, and equipment workflows.
Read the full deployment// faq
Getting started — straight answers
How do we start?
A conversation. Bring the spreadsheets, the aging database, the ERP gaps, the document archive, or the workflow creating operational risk. We work out together which workflow is worth putting into production first, and what it would take. If we are not the right fit, we will say so.
What does it cost?
It depends on the workflow, the systems it touches, and how much legacy data has to move — so we scope it against your actual operation rather than publishing a number that would be wrong for most people. You get a fixed scope and a real cost before anything is built.
Do you charge for the scoping work?
No. Working out what to build first is part of deciding whether to work together at all. The money starts when we start building.
How long does a first workflow take to reach production?
Months, not years — because we are not starting from a blank codebase. The exact timeline comes out of scoping, and it is part of what we agree up front.
What do we have to provide?
Access to the people who actually run the workflow, and read access to the systems behind it. No preparation project and no cleanup first — the mess is the thing we are there to look at.
What happens after the first workflow is live?
We migrate the remaining legacy data, connect the systems that have to stay, and extend the system around the next workflow — with an accountable engineering owner who stays after go-live. Most of our work is the long tail after the first deployment, not the first deployment.
// where to start
Bring the workflow that is creating operational risk.
The spreadsheets, the aging database, the ERP gaps, the document archive. We will work out which one is worth putting into production first — and whether The Mad Botter is the right fit at all.